Poster Guidelines & Submission Forms
Poster Submission Guidelines
POSTER ABSTRACT AND VIRTUAL POSTER SUBMISSIONS ARE NOW CLOSED
SFI and the IRC are delighted to invite researchers at all levels from their funded communities to submit academic posters for inclusion in the Summit 2023, to showcase our collective research community’s work.
This year we are inviting both electronic and hard copy poster submissions and the best in-person and best video poster will be announced at the event, each winning a €150 All4One voucher. Researchers are welcome to:
1. Submit poster abstracts for consideration for the onsite poster exhibition at the in-person Summit event (Radisson Hotel, Cork). Please note that there is a maximum of 60 spaces for posters at the event. The deadline for abstracts is 5pm, 27th October 2023. Notifications on accepted posters will be issued by Tuesday 31st Oct. Accepted posters will be printed and installed by the Summit team. If your poster is accepted, you must submit your final poster for printing by 12pm, Monday 13th November and be available to attend the Summit on Monday 20th November, to present your poster between 1pm and 3pm. Please see below guidelines for format rules and poster template.
2. Submit electronic posters in video/ PDF format for inclusion on the Summit website’s dedicated virtual poster area for all delegates to browse. As the event is hybrid, video posters will be added to the Summit YouTube playlist and included in Summit coffee break video reels for those viewing online to also enjoy. Please see below guidelines for format rules.
Please note that due to venue capacity limits, attendance at the in-person Summit in Cork is by direct non-transferable invitation only. If you have not received a direct invitation to register for the in-person event you are very welcome to register for the live streamed event.
When will submissions open?
Submissions are now open. Please access the submission form at the end of this page.
When is the deadline for submissions?
The deadline for poster abstracts for consideration for the onsite poster exhibition is 5pm on 27th October – Notifications on accepted posters will be issued by Tuesday 31st Oct. Accepted posters will be printed and installed by the Summit team. If your poster is accepted, you must submit your final poster for printing by 12pm, Monday 13th November and be available to attend the Summit on Monday 20th November, to present your poster between 1pm and 3pm.
The deadline for submitting your electronic poster (PDF and/or video) has been extended to 12pm on Monday 6th November 2023.
Electronic submissions will not be accepted after this time, to enable the Summit team to review and upload video submissions to the Summit YouTube channel and to the virtual poster area on the Summit website in advance of the event. Please see electronic poster submission form below.
What are the format rules for submissions?
Your poster should aim to include:
- Study title;
- Author(s) name and contact email address;
- Research institution(s);
- Aim/purpose statement;
- Research question(s);
- Methods description;
- Findings or status (if completed, include findings or results; if emerging, include expected completion date);
Please consider adding a QR code on your poster that links to your research/LinkedIn profile to enable Summit delegates to connect with you.
Hard copy posters
Please design and print your accepted poster using high resolution images (150-300 dpi). You are welcome to download and use the Summit poster template (Powerpoint .pptx file template)
Final files for accepted posters should be sent using a downloadable link (Dropbox or WeTransfer etc.)
Electronic (video/PDF) posters
Researchers are encouraged to also submit electronic (PDF/video) posters. Video and PDF posters will be included on the Summit website’s dedicated virtual poster area.
As the event is hybrid, video posters will be added to the Summit YouTube playlist and included in Summit coffee break video reels for those viewing online to enjoy.
For text (PDF) poster submissions (not for print)
- Document posters should be created using .pdf, .doc, .ppt, or .jpg. Posters made in Adobe or Canva etc. must be saved as .pdf.
- Please share a download link to your document presentation file in the submission form below using e.g. Dropbox or WeTransfer.
- Please use clear, concise language for your poster presentation, which should be in English.
- Your virtual poster should follow the typical guidelines of a physical poster and include: introduction, method, result, discussion, conclusion.
- Keep your slides simple. Place text in the centre instead of at the edges of the slides because they may not display correctly on your audience’s screens. Bulleting, numbering and clear headlines are effective to facilitate reading. The ‘storyline’ can be arranged vertically or horizontally on the page.
- Please use a simple, legible font (e.g. Open Sans or Arial). Use a variety of font sizes. Ensure that the colour of the font is easy to read; black font on white or cream background is commonly used.
Video posters can be recorded using a platform such as Zoom, Microsoft Teams, Skype for Business etc. You may wish to present your slides in your video. Alternatively you can create a presentation document e.g. PDF, PowerPoint, etc. to which you may wish to add voiceover audio.
Once the Summit team has received your download link, we will upload video submissions to our YouTube channel which will then be embedded into the Summit website’s poster gallery.
Please ensure your video presentation does not contain confidential information and is suitable for being viewed by the public. By submitting your video poster, you are permitting the Summit organisers to share your video online.
- Please include a text description summary of your poster, no longer than 200 words
- Video files must be saved in MP4 format and sent via a download link.
- It must be no longer than five minutes in total duration.
- Please watch your video back before submission, to ensure the audio and visual quality is good.
- Video submissions that do not adhere to the above rules will not be accepted.
- The video/pdf file name should also include your name. Please do not use special characters (e.g. «, Ö, Ø etc.) in the file name.
Some helpful resources:
Using Microsoft Teams to record video presentation
Video demo for MS Teams recording
Example of presenter scrolling through slides one-by-one in a blend of poster and traditional presentation slide deck: https://www.youtube.com/watch?v=LiMSJrTQ4to
Creating a poster on PowerPoint
Adding audio to PowerPoint